Where your business is, is just as important as where your mind is at.
Your mindset and your expectations around your Virtual Assistant and their role in your business are, I would argue, the most important part of preparing to hire someone to join your team.
You see, no matter how prepared your business might be for a Virtual Assistant it won’t matter if YOU are not prepared.
Here’s how you can prepare yourself mentally for your first hire:
Have Clear well-defined goals:
Your virtual assistant is there to help you reach your goals but he can only do this if you know what your goals are.
Where do you want to take your business? The question that I ask all my clients is: Where do you want to be in 6-months?
If you don’t know the answer then maybe you need to take a day off (I know it’s hard) and focus on where you’d like to take your business next.
Get clear on what you’d like to Delegate
Don’t waste your VA’s and your own time. Have a clear idea of what you need them to do for you and what your priorities are.
Not sure what to delegate? Then ask yourself these questions:
- What is something that is a total time-suck in my day?
- What is something I need to do but don’t enjoy doing?
- Where could I benefit from someone with the right expertise?
Trust in your VA
Trust is important in any relationship and your Virtual Assistant is no exception.
For some of you, this will be the hardest thing to do, and that’s okay, but it’s also the most important one! Your VA can only do a good job if you let them and this means trusting in their skills and letting go.
This is the really hard part, but it’s also the most important one! If you micro-manage your virtual assistant and second guess every decision they make then you’ll get nowhere. You’ll feel more stressed than ever before and your virtual assistant will take twice as long to get anything done.
So remember: Trust in your VA!
These three mindset shifts will get you ready to hire your first Virtual Assistant. And if you’re wondering what else you need to have in place before you start then click here and get my free guide: Before you hire a Virtual Assistant Do this!
28. I turned 28 only 2 days ago, 28 little years on this earth with plenty of tripping and detours. I’ve learned so much already, and there is so much more I still have to learn!
Here are 28 things I’ve learned along the way:
1 – You’ll only know if you like it once you try it (this works for jobs, food and people 😂)
2 – No one will ever understand you completely, don’t take it personally, and hang on to the people that get some of who you are!
3 – Nothing is as scary or hard as you think it is. Not travelling or starting your own business.
4 – Just because it’s hard doesn’t mean it’s not worth it. The best things in life are hard to do.
5 – Planning is overrated, how can you get started right now?
6 – You can change your mind. On your future, your dreams and your goals, whenever you need too.
7 – life is supposed to be fun! If you’re not enjoying life change something!
8 – Keep it simple. Especially when cooking, and use the oven, it’s your friend.
9 – Comfortable shoes are always the best option. The heels are not worth the pain.
10 – Hot chocolate makes everything better. If you ever feel like the world is ending, have some hot chocolate.
11 – Most things won’t kill you. Remember that next time you’re afraid to try something new.
12 – College is important but not because of what you learn. What’s most important is what you can create in those year and the friends you make. Don’t focus on the grades!
13 – Breakfast is sooo important! I skipped it for years but you won’t believe the energy starting the day on a full stomach gives you.
14 – Enjoy the weather as it is. We complain so much about it being too hot or cold but there’s beauty in both! Sunny days on the beach or winter days by the fireplace.
15 – You don’t need much to be happy. Your loved ones, food on the table and a home. That’s it.
16 – When a kitten decides to sleep on your lap, say thank you and don’t move!
17 – Most of your colds can be cured with rest and a hot tea. But you need to rest, turn off the computer and rest!
18 – There’s beauty everywhere. No matter where you park your car there is beauty there, you just have to look for it.
19 – Wherever you go, there you are. You can’t run away from who you are, so learn to love yourself.
20 – Love is about supporting each other in your dreams. And letting them know that you believe in them.
21 – You can always do more work every day, but that doesn’t mean you should. Remember to have fun.
22 – For most things, there is no right way. There’s the way everyone is doing it but that doesn’t mean you can’t do it your way.
23 – Protect your dreams. The whole world doesn’t need to know your dream, keep it safe.
24 – If someone says it’s impossible there’s probably someone else doing it.
25 – Cherish the people around you, they won’t always be there. And remember them with care when they’re gone.
26 – Be yourself. There is someone who’s looking for someone just like you!
27 – You don’t need many friends. You need good friends no matter where in the world they are.
28 – You only live once and this life is to short for you not to live it to the fullest.
Happy 2018 everyone!
How was your Christmas? No, really, tell me I want to know!
Christmas this year was quite different for me. Since we’re travelling I spent Christmas day with my hubby and our two cats. We went to the nearby town for a short walk and then returned home to enjoy a good book and relax.
I usually have two books that I’m reading. One fiction book that I read before going to sleep and one non-fiction that I’ll read throughout the day in little junks whenever I have a chance.
With the Christmas feel still in the air I’ll be reading a bit more these next few days so I thought I’d share with you what’s currently on my reading list and ask you: What are you reading this Christmas season?
Non-fiction: Tools of Titans by Tim Ferris
This is a massive book! And there’re so many good nuggets throughout the book. There’s also a lot that doesn’t fit me or my lifestyle, but that’s okay. The beauty of this book is that you can pick and choose what to apply in your life.
If you’re going to dive into this bible there’re two things I’d advice you to do:
- Take notes! Whether you’re reading a digital or physical version, underline what resonated with you, bookmark particularly useful chapters and make sure to write down your takeaways.
- Take action! If there’s a particular habit or framework that you’d like to implement into your life, don’t wait! Take action on it right away and implement what you’re learning!
I’ve been enjoying this book a lot and have already implemented several habits from it, it’s the kind of book I’ll probably return to several times. Once I’m done with this I’ll probably dive into Tim’s new book Tribe of Mentors.
Fiction: Orix & Crex by Margaret Atwood
Margaret Atwood is one of my favourite writers of all times! Here distopias are so powerfully written and envelop you in worlds that although far from hours feel possible and real. Margaret calls her work Speculative fiction, a kind of fiction that bases itself on current realities and technologies. That’s exactly what makes her books so powerful, the knowledge that the necessary blocks for her worlds exist in our world.
If you’ve never read any of her books start with the Handmaid’s Tale. I guarantee it will send a shiver down your spine that you won’t soon forget!
These are the books that I’m currently cosying up on the couch with. What are you reading? What’s a book that you think I need to read?
I’m always looking for new books to add to my evergrowing collection!
I’ve used multiple CRM over the course of running my business. Some did the only email, others managed your client list but not much more. But none of them worked well for me until I found Dubsado. Dubsado merges all the best features of several CRM’s into a beautiful easy to use interface! And you know I love me a great interface!
But Dubsado is more than a pretty face. It’s a powerful tool for you to run your business, here’s what it can do:
Send and Sign Contracts
Create beautiful contracts with ease and have your clients sign electronically. No more printing or scanning required. If you’ve ever had a client take a month to sign your contract because the printer was broken then this will change your life. I’ve sent out contracts and had them sent back to me within the hour! Wouldn’t that be amazing?
Send Invoices and Get Paid
Dubsado connects to all major payment processors making it easy for your clients to pay you directly from the invoice. You can connect with: Paypal, and Stripe or Square, and the best part? Dubsado doesn’t take any of your money! All you pay is the standard commission for the payment processors, and that’s it!
You get to sync Dubsado with your favourite calendar, so you never miss a task or event. You can connect with google calendar or iCal and since the goes both way you can then see all your tasks either in Dubsado or on your calendar.
This is one of my favourite features, you get to create templates for your emails so that the next time you need to remind a client of the invoice, send a contract or ask for a testimonial you have all those templates one click away!
Your Own Branding
You’ve worked so hard on your brand and it’s only fair that your invoices and proposals are branded to match. Dubsado not only allows you to brand your whole system to match your brand but you won’t find any mention of them on the contracts, emails and invoices you send to your clients. You’ll look like an absolute pro, that has all of her ducks in a row and no one will know that you’re using this awesome system!
If you’re always on the go this will be a great plus for you! Not only will you be able to send contracts and invoices from the mobile site your clients will also be able to review all the info, sign and pay for their mobile device. There’s also an app on the way, which I just can’t wait to see! (cause I just know it will be amazing!)
Send Forms and Questionnaires
Need your new leads to send you some details before booking a call? Do you have content to send to approval or design options to share? Dubsado allows you to create forms and questionnaires so that your clients can send you the info you need and give you feedback without all those messy emails and attachments.
Manage your Clients
This is where you’ll keep everything you need to know about your clients, from contact information to emails sent you’ll know exactly where you stand with each client and you’ll never have to search for that email from that one client in your inbox ever again!
These are great if you want to give your clients a place to go to view their contract and invoice information. So next time a client asks you for a copy of the contract or that one invoice you can just direct them over to your client portal.
For me, this is where Dubsado really shines! You can create a workflow that takes your client step by step from the moment they reach out to you until they’ve signed your contract and paid.You can also set it up to send thank you notes and testimonials requests to your past clients. It all gets done automatically so you can focus on other things.
Do you take your payment at a specific time or moment of your project? You’ll never have to send that out manually again! With Dubsado, you get to set up payment schedules so that whatever your schedule is all invoices are sent out automatically at the right time.
If you are in the US then you’ll love the simple system for categorizing and reviewing your invoices and income. I particularly love the little graph with projected and actual income, unfortunately, I still need to use a separate for tax purposes but this is where I check if my business is actually making money!
Ever wished you could track your time and then have an easy way to take those tracked hours and send them as an invoice to your client? Well, Dubsado does this and it’s super cool!
Last but not least the price. Dubsado costs 25$ per month or 250$ for a year. There are no packages with different access to features or premium options. That’s it one price for all the features.
Also, you get to try the full program for free for as long as you like, the only limitation is you can only have 3 clients/leads, but you still get all of your features!
Try it today here: dubsado.com
Can you believe 2017 is almost over? With only 2 months left in the year, I wanted to take to look back at the year and reflect on all that I have to be grateful for and what the year ahead will hold.
What this year had to offer:
Throughout this year, while building my business I got to connect with an amazing community of women entrepreneurs. Being able to talk with, support and share victories with you amazing women has been one of the greatest gifts this year had to offer.
I also got to spend some amazing quality time with my family and friends. And this month that meant starting a trip we’ve been planning for years: a road trip across Europe.
I’ll always be grateful for all that 2017 gifted me but I can’t wait for 2018 and all that it will bring.
2018, what the year ahead will bring:
A Year of Travel
2018 will be the year of the road trip! Don’t ask me where we’ll be when we have no idea, we’re planning it one stop at a time. The goal is to see all 22 European countries and cross over 31.000km of road and you can follow along over at vagabondcats.com
Being better, kinder, more present
As I look back at the last year I see clearly the times where I could’ve been kinder and more present. Those are some of the moments when I feel I failed both myself and those around me so in the coming year that’s one of the points I’ll be improving on: Being a kinder more present person.
Reaching more people & new services
I’m actually not waiting for 2017 to do this! I’m opening up new spots to work with me as your VA, as well as new services around Web Design and Branding. If you’d like to learn more check out all the details here. I’d love to get to know you and support you in growing your business.
Community & Connection
This is where I’m the happiest and so I’m planning on building something around this in the coming year. I’m not sure what this will look like or what it will involve but it’s in the plan and I can’t wait to bring it forward into the world.
Now it’s your turn! What did you love about 2017 and what are you creating in 2018? Let me know in the comments below, I’d love to know what you are up to!
One of my favorite ways of learning new skills and hearing about what’s going on in the world of entrepreneurship are podcasts. With the travels ahead of me I’ve been stocking up on great podcasts to listen to and wanted to share some of my favorites with you. Enjoy!
My Absolute Favourite Podcasts on my List:
The Marketing in Yoga Pants Podcast
Brit Kolo brings us weekly interviews with Entrepreneurs and Business owners that are heartfelt and inspiring. If you’re looking to feel connected with other entrepreneurs and business owners this is the podcast for you!
Website | iTunes
Goal Digger – The Podcast
Jenna Kutcher is the kind of girl that will fill up your heart. In her podcasts, she shares heartfelt stories of both her life and her guests while still packing every episode with advice made just for you, the entrepreneur looking to reach your goals!
Website | iTunes
Online Marketing Made Easy
Whenever I need highly actionable marketing advice I turn to Amy. Amy Porterfield delivers every time, with expert interviews, actionable step by steps and a behind the scenes view of her business.
Website | iTunes
I’ll listen to these podcasts basically anywhere and anytime. Either while I’m working on repetitive tasks or when I’m doing housework like cleaning, ironing or cooking.
Tell me what are some of your favorites?